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Digital Commons & Expert Gallery Suite: CV Review

A guide to Digital Commons at Molloy.

Checking Copyright Restrictions & Permissions

Before submitting your published work to the Digital Commons, the copyright restrictions and permissions need to be checked. These can vary widely between different Journals and Publishers and sometimes involves reviewing the Copyright Transfer Agreement which was signed when the work was published. It is always a good idea to retain your Copyright Transfer Agreement because publishers will change and update their policies. The resources listed below can be used by your or a librarian to assess restrictions such as: permission to post on a repository, embargo period, requirement statements from the publisher, and which version of your work can be submitted. Whether you are evaluating your own work or a librarian is evaluating your list of publications, it is important to be familiar with publications versions and embargo periods.

DigitalCommons@Molloy: Pre/Post Print Examples

Both the examples below were added to the DigitalCommons@Molloy AFTER publication. This is due to the publisher's restrictions on copyright - the published version was not allowed to be shared. This is a perfectly fine way to make your works available to the work. The other option is to place your pre-print into DigitalCommons@Molloy BEFORE publication. Most publishers allow the pre-print to be hosted in an open-access institutional repository prior to publication. For more information, see the example of Emily Nordmann via Twitter. 


RoMEO is a searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in Open Access repositories. Search by Journal Title to find copyright restrictions and permissions. RoMEO does not contain every journal or publisher. Sometimes the publisher must be contacted directly.

RoMEO Quick Color Guide

RoMEO Color Examples

Not all color rated journals allow the same permissions; always be aware of the General Conditions. This section will provide information about necessary embargoes, required statements or set phrases, and required links. See the examples below:


Video on Open Access, Versions, & CC Licenses.

How Many Versions Are There? What Do They Mean?

  Pre-Print Post-Print Publisher's PDF
Defined As: The first manuscript which has been submitted for publication. If the journal is peer-reviewed then that process has not yet been completed. The author's final manuscript version. If the journal is peer-reviewed then that process is completed. It does not reflect any layout or branding done by the publisher. The final version of the article and is produced by the publisher. If the journal is peer-reviewed then that process has been completed, corrections have been done, as well as formatting and any branding by the publisher.
Also Called: Version 1, Submitted Manuscript, 1st Draft Version 2, Accepted Manuscript, Reviewed Manuscript, Final Draft Version 3, Final Version, Author's Accepted Manuscript, Accepted Author Manuscript (AAM), Version of Record (VoR), Author's Version of Accepted Paper
File Type DOC or Text File DOC or Text File PDF (or HTML)
When? Pre Peer-Review Post Peer-Review After Peer-Review, Formatting, Copyediting, and Branding


A Quick Guide to Frequently Used Publishers


Publisher & Policy Link

Version Allowed

Embargo Period

Required Statement

Cambridge University Press

Cambridge Open Access Policy for Journals

Preprint: immediately

Postprint: possible embargo


STM: 6 months

HSS: none

This article has been published in a revised form in [Journal] []. This version is free to view and download for private research and study only. Not for re-distribution, re-sale or use in derivative works.

Must link to the published version on


Elsevier Sharing Policy

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

© YEAR. Licensed under the Creative Commons [insert license details and URL].

Example:© <year>. This manuscript version is made available under the CC-BY-NC-ND 4.0 license

Elsevier requires pre-prints and post-prints to carry the CC-BY-NC-ND license.

Must link to the published journal article via DOI

Oxford University Press

Oxford Archiving Policy

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

This is a pre-copyedited, author-produced version of an article accepted for publication in [insert journal title] following peer review. The version of record [insert complete citation information here] is available online at: xxxxxxx [insert URL and DOI of the article on the OUP website]


Sage Archiving Policy


Postprint: once accepted for publication

embargo period by journal

The final, definitive version of this paper has be published in [Journal], Vol/Issue, Month/Year publshied by SAGE publishing. All rights reserved.

Must link to journal article via DOI


Springer Archiving Policy

Postprint: embargoed

12 months

The final publication is available at Springer via[insert DOI]

Taylor & Francis

Taylor and Francis - Sharing your Work

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

This is an Accepted Manuscript of an article published by Taylor & Francis in [JOURNAL TITLE] on [date of publication], available online:[Article DOI].


Wiley Self Archiving Policy

Postprint: embargoed

STM: 12 months

HSS: 24 months

This is the peer reviewed version of the following article: [FULL CITE], which has been published in final form at [Link to final article using the DOI]. This article may be used for non-commercial purposes in accordance with Wiley Terms and Conditions for Self-Archiving.

Wolters Kluwer: Lippincott, Williams, & Wilkins

Preprint: immediately

Postprint: embargoed

12 months standard/ Check Copyright Transfer Agreement

This is a non-final version of an article published in final form in (provide complete journal citation)

 Created by Tabitha Ochtera, MLIS