A guide to DigitalCommons@Molloy and the Molloy Faculty Profiles (Expert Gallery Suite).

DigitalCommons@Molloy: Pre/Post Print Examples

Both the examples below were added to the DigitalCommons@Molloy AFTER publication. This is due to the publisher's restrictions on copyright - the published version was not allowed to be shared. This is a perfectly fine way to make your works available to the work. The other option is to place your pre-print into DigitalCommons@Molloy BEFORE publication. Most publishers allow the pre-print to be hosted in an open-access institutional repository prior to publication. For more information, see the example of Emily Nordmann via Twitter. 

Checking Copyright Restrictions & Permissions

Before submitting your published work to the DigitalCommons@Molloy, the copyright restrictions and permissions need to be checked. These can vary widely between different Journals and Publishers and sometimes involves reviewing the Copyright Transfer Agreement which was signed when the work was published. It is always a good idea to retain your Copyright Transfer Agreement because publishers will change and update their policies. The resources listed below can be used by your or a librarian to assess restrictions such as: permission to post on a repository, embargo period, required publisher statements, and which version of your work can be submitted. Whether you are evaluating your own work or a librarian is evaluating your list of publications, it is important to be familiar with publication versions and embargo periods.

How Many Versions Are There? What Do They Mean?

Submitted Accepted Published
Also Called: Pre-print, Version 1, 1st Draft Post-Print, Version 2, Reviewed Manuscript, Final Draft Version 3, Final Version, Author's Accepted Manuscript, Accepted Author Manuscript (AAM), Version of Record (VoR), Author's Version of Accepted Paper
Defined As: The first manuscript which has been submitted for publication. If the journal is peer-reviewed then that process has not yet been completed. The author's final manuscript version. If the journal is peer-reviewed then that process is completed. It does not reflect any layout or branding done by the publisher. The final version of the article and is produced by the publisher. If the journal is peer-reviewed then that process has been completed, corrections have been done, as well as formatting and any branding by the publisher.
File Type DOC or Text File DOC or Text File PDF (or HTML)
When? Pre Peer-Review Post Peer-Review After Peer-Review, Formatting, Copyediting, and Branding


SHERPA/RoMEO version 2

RoMEO is a searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in Open Access repositories. Search by Journal Title to find copyright restrictions and permissions. RoMEO does not contain every journal or publisher. Sometimes the publisher must be contacted directly.

Version 2.0 refers to the versions as : Published, Accepted, and Submitted.

Icon Guide

A Quick Guide to Frequently Used Journal Publishers (Updated 8/2022)



Policy Link

Version Allowed

Embargo Period

Required Publisher Statement

Cambridge University Press


Cambridge Open Access Policy for Journals

Preprint: immediately

Postprint: possible embargo


STM: 6 months

HSS: none

This article has been published in a revised form in [Journal] []. This version is free to view and download for private research and study only. Not for re-distribution, re-sale or use in derivative works.

Must link to the published version on



Elsevier Sharing Policy

Preprint: immediately

Postprint: embargoed


© YEAR. Licensed under the Creative Commons [insert license details and URL].

Example:© <year>. This manuscript version is made available under the CC-BY-NC-ND 4.0 license

Elsevier requires pre-prints and post-prints to carry the CC-BY-NC-ND license.

Must link to the published journal article via DOI

Oxford University Press


Oxford Self-Archiving Policy

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

This is a pre-copyedited, author-produced version of an article accepted for publication in [insert journal title] following peer review. The version of record [insert complete citation information here] is available online at: xxxxxxx [insert URL and DOI of the article on the OUP website]




Sage Author Archiving Policy

Postprint: once accepted for publication

embargo period by journal

The final, definitive version of this paper has be published in [Journal], Vol/Issue, Month/Year publshied by SAGE publishing. All rights reserved.

Must link to journal article via DOI



Springer Self-Archiving Policy

Postprint: embargoed

12 months

The final publication is available at Springer via[insert DOI]

Taylor & Francis


Taylor and Francis - Sharing Versions of Journal Articles

Preprint: immediately

Postprint: embargoed


This is an Accepted Manuscript of an article published by Taylor & Francis in [JOURNAL TITLE] on [date of publication], available online:[Article DOI].



Wiley Self Archiving Policy

Postprint: embargoed

STM: 12 months

HSS: 24 months

This is the peer reviewed version of the following article: [FULL CITE], which has been published in final form at [Link to final article using the DOI]. This article may be used for non-commercial purposes in accordance with Wiley Terms and Conditions for Self-Archiving.

Wolters Kluwer: Lippincott, Williams, & Wilkins

Lippincott Journals Open Access Options

Postprint: embargoed

6-12 months, check individual journal 

This is a non-final version of an article published in final form in (provide complete journal citation)

 Created by Tabitha Ochtera, MLIS