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ETD Submission Guide

Describes the required steps for graduates to submit their work for inclusion into ProQuest's Dissertations & Thesis database.

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Electronic Thesis/Dissertation Submissions (ETD)

proquest etd administrator logo

Molloy is pleased to offer a streamlined workflow for students to submit their thesis or dissertation for electronic publishing and inclusion in ProQuest's Dissertations & Theses full text database as well as Molloy's Institutional Repository. Select either the Process for Thesis or Dissertation tab to get started, or read below for some basic information. Department administrators: explore the Process for Faculty tab.

General Information

What is an ETD?

Electronic version of a Thesis or Dissertation.

An ETD is formatted just like a traditional thesis or dissertation (with pagination, tables, figures, references, etc.), but is saved as a PDF file and submitted electronically to the university via ProQuest's UMI ETD Administrator software. Once approved, your thesis or dissertation will be archived, stored, and made available via the DigitalCommons@Molloy, the library's JET catalog and ProQuest/UMI's Digital Dissertations & Theses database.

Are there any costs associated with submitting my ETD?

Masters Submissions (Thesis)

At the master's level, submitting your ETD is FREE so long as: a) you are not interested in filing for formal copyright and b) you decline the option to order additional bound copies for yourself. 

As you go through the submission form, you will be presented with these options and informed of the various optional fees. If you do decide to add copyright or order bound copies of your work, you'll be asked to provide a credit card at the end of the process.

Doctoral Submissions (Dissertations)

For doctoral students submitting dissertations, you will be required to order two bound copies for the institution ($48 ea). You may also choose to order additional printed copies for yourself. As you go through the submission form, you will be presented with these options and informed of the various optional fees. If you do decide to add copyright or order bound copies of your work, you'll be asked to provide a credit card at the end of the process.

Copyright Options for Masters & Dissertations

To obtain a copyright license at no charge, there is a section in the ETD workflow to choose a Creative Commons License.You also have the option for file for formal U.S. Copyright for an additional fee of $75. Student are only required to do one or the other (Creative Commons or US Copyright).

Once your ETD is processed, your work will added into Molloy's Digital CommonsLinks to an external site. and will appear in google, google scholar and the Digital Commons NetworkLinks to an external site..

What are the benefits of ETDs?

An ETD makes your research immediately available to a broader audience, while reducing both printing/binding costs for you and processing/storage costs for the university. The electronic format is widely accessible and can incorporate a range of formats, including multimedia. 

Why do we want ETDs in Molloy's Digital Repository?

The primary purpose of any localized Digital Repository is to provide access to one of its most important institutional assets: the scholarship of graduate and doctoral students. As such, the Digital Repository offers rapid findability via google and google scholar, which not only greatly increases the visibility of our student's work, but also supports and contributes to the overarching mission of academic scholarship.

Why do we submit theses and dissertations to ProQuest/UMI if we have a local Digital Repository?

When you add your thesis or dissertation to ProQuest/UMI, the full text of your research becomes part of the overall body of knowledge submitted by hundreds of thousands of other prestigious institutions in ProQuest's Digital Dissertations & Theses database and is indexed by the subject or keywords you have chosen. In addition, theses and dissertations submitted by Molloy's masters and doctoral students are also freely accessible via the library catalog, Molloy's digital commons or an international digital commons network.

Will submitting an ETD be time-consuming and/or complicated?

No. One of the primary goals of converting from a print to an electronic format is to streamline the submission process for theses and dissertations. We anticipate that most users will be able to complete the ETD online form in less than 30 minutes, assuming that they have all the required components in hand. There is also no pressure to finish it all in one sitting. Students can log out at any time and pick up where they left off later. 

What if I encounter problems during my submission?

Should you run into difficulties, ProQuest offers technical support via a number of contact methods, which are listed on the left-hand sidebar of this LibGuide. 

How can I check the status of my submission or order additional copies of my work?

Once the files have been sent by the Graduate School to ProQuest Dissertation Publishing, questions regarding status or changes can be directed to the Author and School Relations group at or 800-521-0600. Choose the option for dissertations, then choose the option for the Author Relations Team.