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Digital Commons: Checking Copyright

A guide to Digital Commons at Molloy.

Checking Copyright Restrictions & Permissions

Before submitting your published work to the Digital Commons, the copyright restrictions and permissions need to be checked. These can vary widely between different Journals and Publishers and sometimes involves reviewing the Copyright Transfer Agreement which was signed when the work was published. It is always a good idea to retain your Copyright Transfer Agreement because publishers will change and update their policies. The resources listed below can be used by your or a librarian to assess restrictions such as: permission to post on a repository, embargo period, requirement statements from the publisher, and which version of your work can be submitted. Whether you are evaluating your own work or a librarian is evaluating your list of publications, it is important to be familiar with publications versions and embargo periods.

RoMEO Color Examples

Not all color rated journals allow the same permissions; always be aware of the General Conditions. This section will provide information about necessary embargoes, required statements or set phrases, and required links. See the examples below:

 

SHERPA/RoMEO

RoMEO is a searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in Open Access repositories. Search by Journal Title to find copyright restrictions and permissions. RoMEO does not contain every journal or publisher. Sometimes the publisher must be contacted directly.

RoMEO Quick Color Guide

How Many Versions Are There? What Do They Mean?

  Pre-Print Post-Print Publisher's PDF
Also Called: Version 1, Submitted Manuscript, 1st Draft Version 2, Accepted Manuscript, Reviewed Manuscript, Final Draft Version 3, Final Version, Author's Accepted Manuscript, Accepted Author Manuscript (AAM), Version of Record (VoR), Author's Version of Accepted Paper
File Type DOC or Text File DOC or Text File PDF (or HTML)
When? Before Peer-Review Process After Peer-Review Process After Peer-Review, Formatting, & Copyediting
Created By:

Author

Author

Author & Publisher

Defined As: The pre-print is the first manuscript which as been submitted for publication. If the journal is peer-reviewed then that process has not yet been completed. The post-print is the author's final manuscript version. If the journal is peer-reviewed then that process is completed. IT does not reflect any layout or branding done by the publisher. The published version is the final version of the article and is produced by the publisher. If the journal is peer-reviewed then that process has been completed, corrections have been done, as well as formatting and any branding by the publisher.

 

A Quick Guide to Frequently Used Publishers

 

Publisher

Repository Policy

Embargo Period

Required Statement

Link for the Policy

Notes

Cambridge University Press

Preprint: immediately

Postprint: possible embargo

 

STM: 6 months

HSS: none

This article has been published in a revised form in [Journal] [http://dx.doi.org/XXX]. This version is free to view and download for private research and study only. Not for re-distribution, re-sale or use in derivative works.

Cambridge Open Access Policy for Journals

Publisher's PDF can not be used. Must link to the published version on cambridge.org

Elsevier

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

© YEAR. Licensed under the Creative Commons [insert license details and URL].

Example:© <year>. This manuscript version is made available under the CC-BY-NC-ND 4.0 license http://creativecommons.org/licenses/by-nc-nd/4.0/

Elsevier requires pre-prints and post-prints to carry the CC-BY-NC-ND license.

Elsevier Sharing Policy

 

Publisher's PDF can not be used. Must link to the published journal article via DOI

Oxford University Press

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

This is a pre-copyedited, author-produced version of an article accepted for publication in [insert journal title] following peer review. The version of record [insert complete citation information here] is available online at: xxxxxxx [insert URL and DOI of the article on the OUP website]

Oxford Archiving Policy

Publisher's PDF can not be used.

Sage

 

Preprint: immediately

Postprint: once accepted for publication

None

The final, definitive version of this paper has be published in [Journal], Vol/Issue, Month/Year publshied by SAGE publishing. All rights reserved.

Sage Archiving Policy

Publisher's PDF can not be used. Must link to journal article via DOI

Springer

Postprint: embargoed

12 months

The final publication is available at Springer via http://dx.doi.org/[insert DOI]

Springer Archiving Policy

 

Publisher's PDF can not be used. Copyright Transfer Statement

Taylor & Francis

Preprint: immediately

Postprint: embargoed

Look up Embargo period by Journal

This is an Accepted Manuscript of an article published by Taylor & Francis in [JOURNAL TITLE] on [date of publication], available online: http://wwww.tandfonline.com/[Article DOI].

Taylor and Francis Copyright

Publisher's PDF can not be used.

Wiley

Postprint: embargoed

STM: 12 months

HSS: 24 months

This is the peer reviewed version of the following article: [FULL CITE], which has been published in final form at [Link to final article using the DOI]. This article may be used for non-commercial purposes in accordance with Wiley Terms and Conditions for Self-Archiving.

Wiley Self Archiving Policy

Publisher's PDF can not be used.

Wolters Kluwer: Lippincott, Williams, & Wilkins

Preprint: immediately

Postprint: embargoed

12 months standard/ Check Copyright Transfer Agreement

This is a non-final version of an article published in final form in (provide complete journal citation)

Author Policy

Publisher's PDF can not be used.

 

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